Teams are the heart and soul of community fund raising events and their success depends largely on your efforts. This guide provides tips for encouraging team spirit and fundraising and instructions for collecting team money. If at any time you have questions about team procedures, please contact us at email@example.com.
Purpose of Teams
The purpose of forming a team is to build excitement and unity to maximize fundraising potential. Your role as a team captain involves motivating and inspiring your team to raise as much money as possible via direct donations and run/walk registrations.
Teams can be between 3 and 10 members. To be eligible for prizes, teams must create a profile on the event website moovingforkids.com, or email event leadership at firstname.lastname@example.org with your team name and team captain's name.
The team that raises the most money will be recognized in the awards ceremony. Team members are also eligible to win the highest individual fundraiser trophy.
How to Create and Manage a Team
Step I: Set up your team online. Note: 5K registration is not required to participate on a fundraising team but someone – preferably the team captain-- must register as a fundraiser at the moovingforkids.com website IF your team wants to collect donations online. If you opt not to set up your team online, please email email@example.com with your team name, captain's name, and contact information so we can add you to our team mailing list.
Once the team profile is created, team members will be able to join during the registration process by selecting the team name from a dropdown menu.
NOTE: A unique email address and password is required to set up a fundraising profile and join a team. Therefore, all online fundraisers must register as fundraisers individually. There is no fee to register as a fundraiser. However, parents, guardians, or team captains who wish to pay for multiple 5K registrations at the same time can register multiple participants for the 5K at the same time.
Step II: Recruit Team Members
Before contacting prospective team members, consider setting a fundraising goal and, if this is a work-related team, asking management to provide a prize if the team reaches its goal (matching gift, afternoon off, catered lunch, etc).
You know best how to encourage participation among your friends or colleagues, be it through email, posters, presentations, word-of-mouth, or a combination thereof. Regardless of your initial point of contact, the most effective way to close the sale with potential team members is by inviting them to join the team via email or social media. In your email to prospective team members, instruct and encourage them to register for the 5K and as a fundraiser online; join your team; customize their profile pages; and share their fundraising pages with friends and family via email and social media. (See attached copy points you can cut and paste into an email to prospective members).
Other suggested copy points for your “join my team" email include:
Step III: Cheerlead and manage team fundraising
Team captain responsibilities include:
Other business taken care of at the Expo/early packet pick-up includes:
At the event, captains should also
Cut & paste paragraphs for emails to team members, donors, etc.
About Friends of Children . . .
Friends of Children of North Central Florida is a nonprofit 501c3 organization working to establish a Florida Baptist Children's Homes foster care campus in Alachua County that will provide a loving, stable home for abused, abandoned, and neglected children.This campus, which opened its first unit in December of 2013, is the first of its kind in the area, conceived with the vision to provide a place where brothers and sisters can stay together.
The FOC acquired property for the campus in 2005 and raised more than $3 million towards a maintenance endowment and construction of the 20-bed campus. Construction of unit 1, a 7500-square foot duplex that will accommodate two sets of house parents and up to 10 children was completed in the fall of 2013 and opened in December 2013. Funds are still needed for unit 2, which is projected to cost another $700,000. FOC is a local charity and every dollar raised will benefit children in North Central Florida. As of January 16th, 2015 we have enough to put into motion to break ground for unit 2.
Visit www.moovingforkids.com and www.focncf.org for more information. Although we want to raise as much money as possible, if we raise $500 we'll be treated to a Chick-fil-A breakfast after the 5K. Team members who raise $400 or more will be entered in a drawing to win a $150 Visa gift card and other prizes.
Family activities . . .
The Yerman Friends of Children 5K is a great place to bring the family for a brisk or leisurely morning walk. There's also plenty for kids to do before, during, and after the walk: games and prizes, art easels, face painting, inflatables, and balloon animals. The Chick-fil-A Cows will also be on hand providing all kinds of mischief and fun.
How to register and raise funds online . . .
Registering for the run/walk and raising funds online is easy . . .
1. Go to moovingforkids.com and click “Register." Be sure to register for the 5K and as a fundraiser if you plan to walk/run. You do not have to run/walk to raise funds. There's no fee to register as a fundraiser only. If you register as a fundraiser only be sure to unclick the 5K box and click the fundraiser box.
2. Choose our team __________ from the dropdown menu at the top of the registration form, then complete the rest of the form to set up your individual fundraising profile.
3. After registering, using the email/password you submitted during registration, log in and customize your profile with a picture and personal message to prospective donors.
4. Share the link/url to your individual profile with friends and family via email and social media. All monies donated via your profile will also be credited to our team.